Frequently Asked Questions


Frequently Asked Questions

Frequently Asked Questions

The International Diplomacy Forum 2019 will take place during 10-12 July, and will be held at the United Nations Conference Centre, Bangkok. 


1. What are the Applicant Guidelines?


Applicants can apply independently to their Global Partnership Associate or with the  IDF Secretariat at


The International Diplomacy Forum (IDF) 2019 welcomes both undergraduate and graduate students, young researchers and other academics. We seek candidates who are dynamic, motivated, creative and those who have strong interpersonal and academic skills. Students and graduates from a variety of faculties/schools are encouraged to apply, however, it is recommended that students hold a strong interest in diplomacy, international relations and foreign affairs. If an individual believes that they possess these skills, they need not be a student to apply. However, it is expected that delegates will have at least a basic foundation in these skills, as they will be utilised and developed upon at the Forum. 


2. What is the Application Process?

We request that all applicants submit their CV and identification photo to the IDF Secretariat for consideration, the Secretariat will then connect the independent individual to the Global Partnership Associate, who will further assist with the process for the participation to the forum. Successful applicants will receive a Letter of Acceptance (LoA) from the IDF Secretariat via email within 7 working days, which will also include the next administration steps, such as payment of the Registration Fee.

3. What documents are required for the Application Process?

The required documents will be the applicant’s most updated CV and a passport-sized photo. In addition, you may also wish to send a cover letter of why you wish to join the International Diplomacy Forum 2019 as a delegate, and how your participation will help contribute to your community and your future career development. After receipt of the documents, successful applicants will receive a Letter of Acceptance (LoA) via email from the IDF Secretariat within 7 working days.


4. Can I attend only one day of the Forum?

There is no one-day participation fee for the Forum. The Forum fee covers the full three-day program, and Participants are encouraged to attend the full programme which will enable them to receive a Certificate of Participation.


5. Does Humanitarian Affairs Asia offer scholarship or subsides?

Our organization does not provide any financial assistance. We suggest you check with your University Scholarship and International Exchange Program or local organizations for sponsorship opportunities. In addition, a number of local and international non-governmental organizations and foundations support youth training. By doing an online search, you can find numerous NGOs or Foundations which can support you financially.


6. When will the forum take place? Where is it located?

Date: Wednesday 10 July, Thursday 11 July and Friday 12 July 2019 (3 days)
Venue: United Nations Conference Centre (UNCC), Bangkok, Rajdamnern Nok Avenue, Khet Phra Nakhon, Bangkok, 10200, Thailand



7. What is included in the Registration Fee?

The Registration Fee is paid per person and is at USD 870.00 (excluding 7%VAT). We would like to emphasize that the registration fee includes:

​• 4-nights’ Accommodation in a twin-sharing room at Ibis Styles Kaosarn (9 to 12 July)
• Meals include: At Ibis Styles Hotel: 3 breakfasts
• Meals include: At Forum Venue: 3 Lunches and 5 Coffee Breaks
• Farewell Dinner (Chinese Banquet) on 12 July 2019
• Transport from Ibis Styles Hotel to UNCC and back to the hotel
• An Enriching Interactive Experience
• Access to all Talks, Presentation or Workshop Sessions
• Certificate of Participation
• Interactive Networking Opportunities
Faculty Observers Fee:
Program Fee is USD870.00 + Single Room USD164 = USD1,034.00 (excluding 7%VAT)
Delegates can also request single room occupancy for the additional price of USD164.

8. Who will shoulder the cost of my flights and visa to the Forum?

International travel arrangements, flights, cost of Entry VISA and other related expenses will be the sole responsibility of the participant. The forum fee covers the cost as is stated above in section 7.


9. Do I require a visa to enter Thailand?

Applicants are to check with their local embassy if they will require a VISA to enter Thailand. All cost is borne by the applicant. Upon confirmation of the VISA requirement, and a request from the individual, the Secretariat may provide official letter documentation to support your visa application process. Please note, the Secretariat will only provide this letter once you have already paid the full Forum Registration Fee as this payment will confirm the status for your participation to the forum.

Please note that the acceptance notice does not guarantee the issuance of visa or admittance to the host country. Visa issuance is entirely contingent upon the Embassy’s and Consulate’s discretion, and admittance is upon the immigration authorities’ discretion at the point of entry.

10. Will we get breaks and free time throughout the forum?

There will be Coffee and Tea breaks in the morning and afternoon at the forum venue. These are designed to give students ample time to create new contacts and foster a global network. There will also be free time in the evenings after all Official Events have concluded.

11. What are the hotel details?

Address: Ibis Styles Bangkok Khaosan Viengta

42 Ram Buttri, Banglampu, Khet Phra Nakhon, Krung Thep Maha Nakhon 10200

Phone: +66 02 280 5434

12. Where is Registration held?


On July 9, the registration desk at Ibis Styles Bangkok Khaosan Viengtai will open at 12.00 pm and closes at 9.00 pm. You are to collect the conference materials before proceeding to collect your hotel room key. 

If you have any queries beyond these answers provided, please contact the IDF Secretariat at